LAKE SAINT LOUIS WATER SKI CLUB BY-LAWS (Revised: 16 October 2016)
ARTICLE I - Purpose and Name
Section 1 - The name of this club shall be "Lake Saint Louis Water Ski Club, Inc.", a not for profit corporation registered in the state of Missouri.
Section 2 - The purpose of the "Lake Saint Louis Water Ski Club" is to promote the sport of water skiing through group participation, sponsoring exhibitions, shows, clinics, tournaments and associated recreational activities for the mutual benefit of the members; to develop and maintain facilities for water skiing; to stimulate interest in water skiing among non-skiers in the community; to work for greater safety in water skiing; and to represent water skiing to the Lake Saint Louis Community Association.
ARTICLE II – Membership
Section 1 - Membership in the "Lake Saint Louis Water Ski Club" shall be open to all Lake Saint Louis Community Association members in good standing and their legally dependent family members domiciled with them. Members at least 14 years of age are eligible to vote in Club matters. Non-dependent children 18 years or older may join with an individual membership and be entitled to vote provided they are domiciled with a parent or parents who are members in good standing of the Lake St. Louis Community Association. Membership is open to extended family members entitled to CA privileges.
Section 2 - Application for membership shall be made in the manner prescribed by the Membership-Attendance Chairman as approved by a majority of the Board of Officers and Directors. The membership application, in its approved form, shall contain an agreement to abide by the By-Laws of the Club. The applicant(s) shall become a member(s) of the Club upon full completion of the membership application and payment of the required dues. No membership application will be accepted after June 7th of each year without a vote by a majority of the Board of Officers and Directors, which the Board can vote to accept for those who were unable to become members prior to June 7th because of new residency, disability, or similar reasons. (Amended October 2016)
Section 3. Non-Resident Membership - Non-Resident Membership - Non-Resident/Non-CA members who enhance the competitive aspects of the team may be extended membership by a super majority (2/3) decision of the Board of Officers and Directors. Non-residents/Non-CA members are not allowed to participate in the Show Me Skiers, provided, however, that any person who was a member of the Club in 2016 can remain a member of the Club and participate in the Show Me Skiers for so long as that person maintains continuous membership in the Club. (Amended October 2016) Non resident membership in any competitive team shall not exceed 15% of the total membership of that team.
Section 4 - A member may resign from the Club at any time upon notice in writing addressed to the Secretary. Any dues refund, or portion thereof, is at the discretion of the Board of Officers and Directors.
Section 5 - The Board of Officers and Directors may revoke the membership of any member(s) for due cause and may refund any or all dues paid by such member(s) in the current year at the
discretion of the Board. Termination of the membership of any member shall not release the said member from the obligation to pay all dues owed to the end of the period of the membership.
Section 6 - Honorary Membership shall be composed of those formerly active members who made a significant contribution to the Ski Club during the time they were active members. Nominations of individuals for Honorary Membership may be made by any active member by submitting justification for such nomination to the Board of Officers and Directors. At the next regular or special meeting of the Board of Officers and Directors, a favorable vote of a majority of those present shall be required to elect a nominee to Honorary Membership. An Honorary Member shall pay no dues, have no voting rights, be sent all Newsletters, and be welcome to join the active members in Ski Club social events. Guidelines for nominees are as follows:
1. Been a member of the Ski Club for 4 years or more. 2. Must have held responsible position for at least 2 years. 3. If a nominee has not met the above stated qualifications, nominee can still become an Honorary member upon approval of two-third of the Board Members present. (Added Apri11985).
ARTICLE III – Management
Section 1 - The management of the Club shall be vested in a Board of Officers and Directors.
ARTICLE IV - Board of Officers and Directors
Section 1 Elected Officers and Directors: The Elected Board of Officers and Directors shall consist of the President, Vice-President, Secretary, Treasurer, Director of Membership, and Director of Activities.
Section 2 Appointed Positions: The following positions shall be appointed by a majority vote of the elected Officers and Directors: Show-Me-Skiers Show Director, Arch Rivals Show Director, Tournament Director, Equipment Director, Director of Newsletter and Publicity, Director of Safety, and Representative to the Community Association Lakes and Parks Committee.
Section 3 - Other: The current Past President shall be a member of the Board of Officers and Directors.
Section 4 - All members of the Board of Officers and Directors shall hold office for one year or until their successors are duly elected. The Elected Officers shall be elected by the members at their annual meeting. The President shall not serve more than two terms consecutively.
Section 5 - The Board of Officers and Directors may employ whatever personnel they deem necessary and for which funds are available, to aid in the management of the Club.
Section 6 - A nominating committee of seven (7) Ski Club members from separate families, in good standing, shall be appointed by the Board at least two months prior to the annual meeting for election of new officers. It is preferred that no more than two members of the nominating committee be current Board Members. No member shall serve more than two consecutive years on the Nominating Committee. The purpose of the nominating committee shall be to poll the membership and select one person to be placed in nomination for each of the six elected offices.
Section 7 - The Board has the right to request the resignation of a Board Member after three (3) missed Board Meetings.
ARTICLE V - Roles & Responsibilities of Officers and Directors
Section 1-President: The President presides at all meetings of the Club and of its Board of Officers and Directors; appoints all committees, with the counsel of the Board; ensures the Club's Policies and By-Laws are current; coordinates Club issues with the Community Association; oversees the Club's business matters; manages resource conflicts that arise in executing club business. Additionally, the President shall carry on those other responsibilities assigned to him by the By-Laws and by the Board of Officers and Directors. The President shall initiate phone chain messages.
Section 2 - Vice President: During the absence or temporary incapacity of the President, the Vice-President shall perform the duties and have the powers of the President. The Vice President shall be responsible for the Club's Marketing efforts to include concessions, programs, t-shirts, logo apparel, etc.
Section 3 - Secretary: The Secretary shall keep all records of the Club and shall also be responsible for the minutes of all meetings of the general membership and the Board of Officers and Directors as well as retaining record copies of rosters, attendance, mailings correspondence, photo & video libraries and the Club's Corporate Charter.
Section 4 - Treasurer: The Treasurer shall keep account and have charge of the Club's funds and tax returns. The Treasurer shall keep all funds in a bank approved by the Board of Officers and Directors in the name of the Club. Said accounts shall be subject to withdrawal by checks signed in a manner approved by the Board of Officers and Directors. The Treasurer shall develop an annual budget and disburse the funds of the Club as directed by the Board of Officers and Directors. An annual independent audit shall be prepared and submitted to the membership.
Section 5 - Membership: The Director of Membership shall be responsible for the solicitation and signing of new members; maintain, publish & distribute a current roster of the LSL WSC, NonResidents and Honorary Members, and USA Waterski membership affiliation records.
Section 6 - Activities: The Director of Programs and Activities shall be responsible for the entertainment and related fund raising events; the annual Awards and Business Meeting Banquet; non-safety related educational programs at all Club meetings.
Section 7 - Safety: The Safety Director shall be responsible for safety related educational programs and safety procedures for all water related activities.
Section 8 - Equipment: The Equipment Director shall be responsible for Club ropes, skies, leads, and other related material; maintaining Club equipment to include the ski jump, safety boats, storage racks and electrical sound and radio equipment.
Section 9 - Newsletter & Publicity: The Newsletter and Publicity Director shall be responsible for publishing and distributing the Newsletter, issuing press releases, and producing show photos & videos.
Section 10 - Tournaments: The Tournament Director shall be responsible for the Club's three event skiing and tournament wake boarding activities, maintaining the slalom course, and conduct and coordinate all tournaments n accordance with their operational Guidelines and Policies.
Section 11- Show-Me-Skiers: The Show-Me-Skiers Show Director shall be responsible for the oversight of all skiing and show activities of the Show- Me-Skiers in accordance with their operational Guidelines and Policies.
Section 12 - Arch Rivals: The Arch Rivals Show Director shall be responsible for the oversight of all skiing and show activities of the Arch Rivals in accordance with their operational Guidelines and Policies.
Section 13 – Community Relations Director: The Community Relations Director shall be responsible for representing the Club’s interests before the Community Association Board of Directors, in the CA’s Lakes and Parks Committee, and as otherwise appropriate with other CA committees and clubs. The Community Relations Director is responsible for securing dock practice times and obtaining other necessary permissions, as well as communicating with the Ski Club membership and with the community at large to enhance the reputation and status of the Ski Club within the community. The Community Relations Director and the Newsletter & Publicity Director are encouraged to coordinate their efforts in this regard. (Amended October 2016)
Section 14 - Past President: The Past President shall provide continuity and conduct special projects as assigned.
Section 15 - Vacancies in any elective office may be filled by a majority vote of the Board. The successor so chosen shall serve for the unexpired term of his predecessor.
Section 16 - Officers and Directors may appoint other Club members to assist them in the conduct of their duties.
ARTICLE VI – Dues
Section 1 - The fiscal year of the Club shall commence on the first day of November and end the 31st day of October. (Amended October 1982). Dues and fees shall be determined by the Board of Officers and Directors.
ARTICLE VII – Meetings
Section 1 - General Membership Meetings: The annual General Membership Meeting shall be held during the month of October. The President may call Special Meetings of the general membership. Twenty-five percent of the vote eligible shall constitute a quorum. Any action taken at a regular or special meeting shall require a majority vote of that quorum.
Section 2 - Board of Officers and Directors Meetings: Eight members of the Board of Officers and Directors shall constitute a quorum at any meeting of the Board.
Monthly Meetings: Regular meetings of the Board of Officers and Directors shall be held monthly at a time and place designated by the President at which time each Officer and Director is expected to provide a status report of current activities.
Special Meetings: The President may call Special Meetings of the Board of Officers and Directors.
Section 3 - Notice of Meetings: Written notice of the place, day and hour of the annual General Membership meeting and of all monthly meetings of the Board of Officers and Directors shall be prepared and distributed to the membership by the Director of Newsletter and Publicity. Any Special General Membership Meetings or change of regular meetings may be called by the President upon giving at least three days notice, which notice shall state the place, day, hour and purpose of the meeting. Special meetings of the Board of Officers and Directors may be called by the President, notice of which shall be given in sufficient time to permit members to be present.
ARTICLE VIII – Amendments
Section 1 - These By-Laws may be amended at any meeting of the General Membership by a quorum as defined by Article VII, Section 1.